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The Ultimate Freelance Writing Toolkit to Improve Productivity

The Ultimate Freelance Writing Toolkit to Improve Productivity

As a freelancer, managing your time and staying productive can be challenging. If you are one of those freelancers who struggle to manage their time and boost productivity, you have come to the right place. 

Fortunately, there are many tools available that can help you stay organised and focused. 

In this article, we will provide you with a freelance writing toolkit to help you enhance your productivity and streamline your work. 

Here are some of the best tools for freelancers to improve their productivity:

1 – Portent’s Content Idea Generator 

Content Idea Generator Tool

Portent's Content Idea Generator is a free online tool that helps freelance writers generate ideas for their blog posts, articles, and other types of content. 

It works by analysing the user's provided keyword or phrase and generating a headline or title designed to be attention-grabbing and engaging.

The tool uses a combination of algorithms and human input to come up with its content ideas.

When a user enters a keyword or phrase into the tool, it analyses the input. Then, it generates a headline or title relevant to the keyword and attractive to the reader.

The headlines and titles generated by this tool are designed to encourage readers to click through to read the full article or blog post.

In addition to generating headlines and titles, Portent's Content Idea Generator provides tips and suggestions for structuring and writing content

This can be particularly useful for new or inexperienced freelance writers seeking guidance on creating compelling content.

In a nutshell, Portent's Content Idea Generator is a valuable tool for freelance writers who are looking for inspiration and guidance on how to create engaging and compelling content. 

2 – Answer The Public

Answer The Public Writer Toolkit

AnswerThePublic is a keyword research tool that provides insights into the questions and topics people search for on the internet. 

It uses data from search engines like Google to visually represent the questions and phrases related to a specific keyword or topic.

The tool generates a list of related questions, prepositions, comparisons, and terms for the entered keyword or phrase. 

It then displays these results in a visually appealing and easy-to-understand format, such as a wheel or a tree diagram. 

This information can be used to create content that addresses your target audience's questions and concerns, thus improving your website's SEO and driving traffic.

AnswerThePublic is a valuable resource for freelance writers, marketers, and SEO professionals looking to optimise content and improve search engine rankings

It provides a unique and comprehensive view of the topics and questions people are interested in and can help you create content that answers their queries and provides value to your audience.

3 – Online-Notepad.Net

Best Free Online Notepad is a note-taking and productivity tool that allows users to capture, organise, and access their ideas and notes. 

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This web-based tool is designed to help individuals keep track of their notes, ideas, and to-do lists.

It lets freelancers create notes and organise them like a pro.

You can also search notes using keywords or tags and collaborate with others by sharing their notes with friends, family, or colleagues. 

This free online notepad tool is simple, user-friendly, and accessible from any device with an internet connection.

The main interface of consists of a white space where users can create notes.

 The tool has basic formatting options such as bold, italic, underline, font size, and font colour. 

Users can also choose to highlight specific text with a background colour. allows users to save their notes as cookies in their browser, meaning the notes will be automatically saved when they return to the tool from the same device. is a convenient tool for creating and saving simple notes on the go without any installation or signup.

4 – Kingsumo Headlines


If you are looking for a WordPress plugin tool that helps you increase traffic and engagement by creating multiple headlines for your content and testing which performs best, KingSumo Headlines is for you. 

With A/B Testing, KingSumo Headlines allows users to create multiple headlines for their content and test them against each other to see which performs best in click-through rates, engagement, and conversions.

The plugin allows you to craft custom headlines for your posts or pages, which can help increase click-through rates and engagement.

It has an easy-to-use interface lets users create, edit, and test headlines quickly and easily.

KingSumo Headlines is a robust tool for freelancers who want to optimise their content and increase website engagement and traffic.

5 –

Paraphrasing Tools For Freelance Writers is an online tool that automatically uses advanced algorithms to paraphrase sentences and paragraphs. 

This paraphrasing tool is designed to help users create unique content quickly and easily. analyses the input text and then generates alternative versions of the content that convey the same meaning using different words and sentence structures. 

The paraphrasing process is done in real-time, and the results are presented to the user within seconds. is user-friendly and straightforward to use. 

Freelancers can paste their text into the tool's interface or upload a document in various formats, including .docx, .pdf, and .txt. 

This tool restructures complex sentences into simpler and clearer ones. It breaks down lengthy sentences and restructures them. Accordingly, it makes the text more accessible and easier to understand. 

Furthermore, it replaces repetitive or uncommon words with synonyms, making the text more engaging and readable. 

This online paraphraser can enhance text readability by improving clarity, coherence, and concision. 

6 – Grammarly 

Grammarly Tool For Freelancing

Grammarly is an AI-powered tool designed to help writers improve their writing skills by providing grammar, spelling, and punctuation corrections and suggestions for enhancing sentence structure and style. 

It is available as a web-based tool, browser extensions, and desktop applications for Windows and Mac.

The tool uses advanced algorithms to analyse the text and provide suggestions for improving the written content's clarity, coherence, and overall effectiveness. 

You can use Grammarly across various writing tasks, including emails, social media posts, articles, blogs, academic papers, and more. 

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It also offers specialised features for different types of writing, such as business writing, academic writing, and creative writing.

Users can choose from various subscription plans, including a free version that offers basic grammar and spelling checks and premium versions that provide more advanced features, such as advanced suggestions for style improvements.

7 – Hemingway Editor

Hemingway Editor

Hemingway Editor is a popular writing tool that can help freelance writers improve the readability and clarity of their writing. 

It analyses the text and provides suggestions for improving the readability of the writing. This can include recommendations for simplifying sentences, reducing passive voice, and using more straightforward language.

Hemingway Editor can help writers identify and remove unnecessary or confusing phrases, improving the overall clarity of the writing.

Moreover, it identifies and corrects grammatical errors and spelling mistakes.

This tool can help writers identify awkward or choppy sentences and suggest ways to improve the writing flow.

It can help you save time by quickly identifying potential areas of improvement in your writing, which can help you avoid time-consuming revisions later on.

Overall, Hemingway Editor is valuable for writers who want to improve clarity, readability, and quality.

8 – Webfx Flesch-Kincaid Readability Test Tool

Flesch-Kincaid Readability Test Tool

WebFX Flesch-Kincaid Readability Test Tool is used to measure a given text's readability. 

This tool utilises the Flesch-Kincaid readability formula, which considers the average number of words per sentence and the average number of syllables per word in a given text to generate a readability score.

The tool calculates the text's readability score and provides information on the grade level required to understand the text. 

The Flesch-Kincaid readability test tool is commonly used by content creators, editors, and marketers to ensure their target audience quickly understands their content. 

Google and other search engines consider readability when ranking web pages. Using the Flesch-Kincaid Readability Test Tool can help you to optimise your content for search engines, improving your chances of ranking higher in search results.

Content that is easy to read and understand is more engaging for readers. This tool ensures that your content is engaging and keeps your audience interested.

To sum up, this tool is helpful for anyone looking to assess the readability of their text and make adjustments as necessary to ensure that their message is effectively communicated to their intended audience.

9 – Clichefinder.Net 

Cliche Finder Tool is a free online tool to help writers identify and avoid cliches. 

This tool analyses the text and highlights any overused phrases or expressions.

It helps you improve your writing quality. By identifying cliches in your writing, you can work to replace them with more creative words. This can improve the quality of your writing and make it more engaging for readers.

Moreover, this cliché finding tool can help you save time. Manually reviewing your writing for cliches can be a time-consuming task. 

This tool automates the process and can quickly scan your text to highlight problematic language.

Cliches can make writing feel dull. As a result, readers can get bored.

 With that in mind, you can use this tool to identify and remove clichés. In this way, you can create more exciting and engaging writing.

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It is free and easy to is a free online tool that is easy to use.

 Simply paste your text into the specified box. It will quickly scan it for any potential cliches.

10 – Copyleaks.Com

Copyleaks Plagiarism Toolkit

Copyleaks is an online plagiarism detection tool that helps individuals, businesses, and educational institutions identify instances of content duplication. 

The tool uses advanced algorithms to scan documents, websites, and other digital content, comparing them with a database of billions of web pages, academic papers, and other online resources. can identify plagiarism in various languages, including English, Spanish, French, German, and more, and can detect plagiarism on the spot.

Copyleaks also includes features like an API for integrating other platforms, a content tracking system, and a side-by-side comparison tool to identify exact matches between the original and copied content.

This tool is suitable for freelance writers to ensure the originality of their work.

This online plagiarism-checking tool offers flexible pricing plans for larger organisations, including pay-per-use, monthly subscriptions, and custom plans.

11 – Asana 


Freelancers juggle multiple projects at once. This is where Asana can give you a helping hand.

Asana is a web-based project management tool that helps freelancer teams to collaborate, organise and manage their work more effectively. 

Asana's primary goal is to simplify communication and streamline workflows within teams.

Using this tool, you can create and assign tasks to team members, set due dates and priorities, and track progress toward completion. 

It also offers features such as task comments, attachments, subtasks, tags, and custom fields, which help to provide context and make tasks more manageable.

Asana's dashboard provides a visual representation of project timelines and progress, which can help teams to stay on top of deadlines and identify areas where they may need to make adjustments. 

The tool also integrates with other popular applications such as Slack, Dropbox, and Google Drive, allowing users to easily access and share files across different platforms.

Overall, Asana is a powerful tool that helps teams to stay organised, communicate effectively, and work more efficiently toward their goals.

12 – Toggl

Toggl Time Tracking Tool

If you are looking for a tool to spend your time and identify areas where you can improve your efficiency, Toggl is for you. 

Toggl is a time-tracking and productivity tool that helps users manage and analyze their time usage. 

It offers a range of features that allow freelancers to track their time on specific tasks or projects, set reminders, create reports, and visualise their progress.

You can start and stop a timer from tracking the time spent on tasks or projects. You can also manually add time entries and adjust them as needed.

Using this project management tool, you can create projects and assign tasks to team members, set project budgets, and track progress.

Toggl offers a range of reports allowing users to see where their time is spent, how much time is spent on specific projects or tasks, and more.

Toggl offers a mobile app for iOS and Android devices, allowing users to track their time on the go.

Overall, Toggl is a powerful tool for individuals and teams who want to improve their productivity and manage their time more effectively.

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13 – Picmonkey

Picmonkey Tools

PicMonkey is an online photo editing and design tool allowing freelancers to easily create and edit graphics and images. 

With a user-friendly interface and various features, PicMonkey is a popular choice for freelancers who want to edit images or graphics for clients. 

It offers various tools for adjusting and enhancing images, including cropping, resizing, rotating, and colour correction.

Moreover, it includes many pre-designed templates for various projects, including social media posts, flyers, invitations, and more.

Using this tool, you can add text to your images with different font styles, colours, and effects.

Most importantly, PicMonkey has a wide range of graphics and overlays that can be added to images, including shapes, icons, and textures.

With its collage maker feature, you can create custom photo collages with multiple images.

As a web-based tool, it can be accessed from any internet-connected device. It offers a range of subscription plans, including a free trial and paid programs with additional features and tools.

14 – Dropbox

Best Cloud Storage Tool Dropbox

Dropbox is a cloud storage service that allows freelancers and general users to store and share files online. 

It provides a secure and reliable way to store and access files from anywhere with an internet connection. How cool it is!

When users add files to their Dropbox account, they are automatically synced to all devices connected to that account, making it easy to access files on multiple devices.

Using Dropbox, freelancers can share files and folders with their clients by sending links or granting access to specific users.

In this way, they can collaborate on projects with their clients efficiently. 

Dropbox allows users to store important files and documents securely in the cloud.

It is integrated with many other tools, including productivity platforms like Microsoft Office and Google Docs and project management and team collaboration tools.

Dropbox is available as a web-based tool and as a desktop and mobile app for Windows, Mac, iOS, and Android. 

It offers a range of subscription plans, including a free basic plan with limited storage and paid plans with additional features and storage space.

15 – CoSchedule

Coschedule Marketing Tool

CoSchedule is a marketing management tool that helps businesses and freelancers organise their content, schedule social media posts, and plan campaigns. 

It is designed to streamline marketing workflows and improve collaboration and communication between team members. 

This tool provides a centralised calendar for planning and scheduling content across multiple channels, including blogs, social media, and email.

CoSchedule lets freelancers schedule social media posts in advance and create social media campaigns to promote specific content.

Also, this tool includes a content organiser that allows freelancers to manage content ideas and assets, collaborate with team members, and streamline content creation workflows.

In addition, CoSchedule includes analytics and reporting features that allow users to track performance and measure the success of their marketing efforts.

It is integrated with several other tools, including popular marketing and productivity tools such as Google Analytics and Trello.

CoSchedule offers a range of subscription plans, including a free trial and paid programs with additional features and tools. 

16 – Buzzsumo

Buzzsumo Freelance Writing Toolkit

BuzzSumo provides insights into popular content on social media and the web. It helps freelance writers analyse content performance, identify key influencers, and find new content ideas.

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This tool allows users to search for content by keyword, topic, or domain and provides information on the number of social media shares, backlinks, and engagement.

BuzzSumo identifies top influencers in a specific industry or topic, making connecting with key individuals and building relationships easier.

It alerts when new content is published on a specific topic or by a particular author, allowing freelance writers to stay current on industry trends and competitors.

BuzzSumo allows users to analyse competitor content performance, identify strengths and weaknesses, and find opportunities to create more engaging content.

In this way, it provides users access to a database of popular content across various industries and topics, making it easy to find new content ideas and stay up-to-date on trends.

BuzzSumo is a powerful tool for freelancers, content marketers, social media managers, and businesses looking to analyse content performance and find new ideas.

17 – Piktochart


Piktochart is an online tool that allows users to create professional-looking infographics, presentations, and other visual content easily and quickly. 

It was launched in 2012 and has since gained popularity among businesses, freelancers, and educators who need to convey information visually engaging. 

It offers a variety of templates, graphics, icons, and other design elements that users can customise to fit their specific needs. 

Piktochart is also user-friendly and does not require advanced design skills or knowledge of graphic design software.

It allows users to create visually appealing and informative infographics that convey complex information in an easy-to-understand format.

You can also create professional-looking presentations incorporating charts, graphs, and other visual elements to enhance your message.

Overall, Piktochart is a versatile and easy-to-use tool for creating visual content to enhance communication and marketing efforts.

Freelance Writing Toolkit: Bottom Line

In today’s rapidly evolving and fiercely competitive market, productivity is the key to success for freelance writers. It requires great expertise, creativity, and originality, which can be daunting for many. To tackle this challenge head-on while excelling professionally, having the right tools in one's toolkit is an absolute must. 

This article provides insight into assembling an ultimate freelance writing toolkit that will significantly improve your efficiency, creativity output and productivity as a freelancer – whether you're just starting or have years of experience. With time management software to help organise tasks more effectively or collaboration tools to facilitate communication with clients, these resources are essential to delivering high-quality work within tight deadlines while eliminating distractions consistently.  

Investing in such tailored solutions can revolutionise any freelance writer's business by taking it from good to great! The advantages of obtaining such specialised items far outweigh any associated costs, so if you wish to take your career up another notch, check out the tools above!

Best of luck!

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Stuart Crawford

Stuart Crawford is an award-winning creative director and brand strategist with over 15 years of experience building memorable and influential brands. As Creative Director at Inkbot Design, a leading branding agency, Stuart oversees all creative projects and ensures each client receives a customised brand strategy and visual identity.

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