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What’s The Best All-in-One Printer for Small Businesses?

What's The Best All-in-One Printer for Small Businesses?

Versatility and convenience are highly sought after, especially when it comes to office equipment. This explains the rising popularity of all-in-one printers, which have evolved into multi-functional powerhouses that can print, scan, copy and sometimes fax with just one compact device. As of August 2023, all-in-one printers have become the foremost choice for home office workers, small businesses, and anyone looking to maximise productivity and workspace.

With countless all-in-one printer models flooding the market, finding the right match for your needs and budget can be dizzying. Printer manufacturers like HP, Canon, Epson and Brother offer a wide range of features across their all-in-one lineup. Key factors to consider are print speed, print quality, paper capacity, scanning options, connectivity choices and cost per print. Do you need a printer for glossy photos or simple text documents? Will you use the scanner daily or sparingly? Determining how you will use your all-in-one will help narrow your selection.

In this comprehensive buying guide, we have carefully curated the top 5 all-in-one printers in 2023 based on performance, features and overall value. Whether you need a basic, budget-friendly model for your home office or a heavy-duty workhorse for your small business, we provide our honest, unbiased reviews of the best all-in-one printers in the market today. Our tested picks range from trusted brands to new players offering fresh innovations. If you're ready to find the best all-in-one printer, read our detailed reviews to guide you in finding the ideal one for your needs.

Top 5 Best All-in-one Printers Compared

Best All-In-One Printer Brother

1 – Brother MFC-J995DW All-in-One Printer

As someone who frequently prints documents and photos at home, I always look for a reliable printer that can handle my printing needs without constant maintenance. The Brother MFC-J995DW tank printer has become my go-to for document and photo printing over the past few months.

One of the best features of this printer is the high-capacity ink tank system. Unlike standard ink cartridges that often need replacing, each included ink tank can print an astounding 3,000 pages before needing a refill. That kind of page yield means I can print without worrying about my ink levels as often. The ink bottles themselves are easy to refill once empty. So far, I've only had to fill the black tank after about eight months of moderate use.

Connecting the printer to my home WiFi network was a breeze using the printer's built-in wireless connectivity. I can now print effortlessly from all my family's laptops, phones and tablets. The free Brother iPrint&Scan app also lets me print directly from my iPhone when I'm on the go.

Brother MFC-J995DW INKvestmentTank Color Inkjet All-in-One Printer with Mobile Device and Duplex Printing, Up To 1-Year of Ink In-box, Amazon Dash Replenishment Ready
  • Up to 1 year of ink in box: Using the MFCJ995DW cartridges provided, get exceptional savings and uninterrupted printing for up to 1 year(1)
  • Inkvestment tank system: Reengineered ink cartridges hold more ink and work with an internal ink storage tank to deliver uninterrupted printing. Operating System Compatibility- PC-Windows 10, 8.1, 8, 7,Windows Server 2008, 2008 R2, 2012, 2012 R2, 2016 Mac- OS X v10.11.6, 10.12.x, 10.13.x
  • Eliminate ink replacement guesswork: Brother intelligent Page Gauge(2) lets you know the amount of ink you’ve used and the amount remaining
  • Mobile device printing: Desktop and mobile device wireless printing using AirPrint, Google Cloud Print, Brother and Wi Fi Direct(3)
  • For use with brother genuine inks: LC3033: LC3033BK, LC3033C, LC3033M, LC3033Y, LC3035: LC3035BK, LC3035C, LC3035M, LC3035Y

The automatic document feeder has been a timesaver when I need to scan or copy multi-page documents. It effortlessly feeds up to 20 pages simultaneously, allowing me to step away while a long job finishes. Scan quality is superb, even when scanning photos or double-sided documents.

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Print speed has been impressive, with black print speeds hitting up to 24 pages per minute and colour speeds up to 20 ppm. Photos print surprisingly fast at 6×4″ sizes in under 30 seconds. Print quality is excellent across the board, with sharp text and vibrant graphics. Duplex printing also helps save paper when printing double-sided flyers or booklets.

The 2.7″ touchscreen makes navigating the printer intuitive, and built-in shortcut buttons provide one-touch access to standard functions like copying and scanning. Wireless setup was straightforward, following the steps in the user guide.

At around $600, the MFC-J995DW delivers tremendous value. The high ink yields and low running costs more than makeup for the higher upfront investment over standard inkjet printers. For home users like myself who print frequently, it's an economical choice that eliminates constant cartridge replacements. With its robust print quality, wireless connectivity and timesaving scan/copy features, the Brother MFC-J995DW tackles my home printing, scanning, and copying needs with aplomb.

2 – HP OfficeJet Pro 9025 All-in-One

HP has built a reputation for being a leader in printing and imaging solutions, and the OfficeJet Pro 9025 All-in-One printer lives up to the brand's storied history. As a premium printer aimed at small and medium-sized businesses, the OfficeJet Pro 9025 delivers professional-quality printing, robust security features, simplified workflow automation, and cost-saving ink delivery options.

At the heart of the 9025 is HP's proprietary PageWide printing technology, which produces printouts with sharp text and vibrant colour graphics at speeds up to 24 pages per minute. The four-cartridge ink system lays down pigment-based black ink for laser-like sharpness and dye-based colour inks for photo-realistic image reproduction, making the 9025 ideal for printing marketing collateral, reports, newsletters, and other business documents.

HP OfficeJet Pro 9025e Wireless Color All-in-One Printer with Bonus 6 Months Instant Ink with HP+,Gray, Medium
  • 6 FREE MONTHS INSTANT INK SUBSCRIPTION when you activate HP+ – Print up to 700 pages a month. Ink ships to you automatically so you never run out. After 6 months, monthly fee applies unless cancelled, and you'll save up to 50% on ink.
  • INCLUDES FREE HP+ SMART FEATURES – Activate HP+ free to get advanced features for mobile printing, security, automatic updates and more. HP+ only works with an HP account, internet connection and Original HP Ink for the life of the printer.
  • BEST FOR SMALL BUSINESSES AND HOME OFFICES – Print professional-quality color documents like presentations, brochures and flyers
  • UPGRADED FEATURES – Fastest color printing, up to 2x faster scan speeds, copy, fax, auto 2-sided printing and scanning, mobile and wireless printing, auto document feeder, and print from USB
  • FAST PRINT SPEEDS – Print up to 24 pages per minute in black and 20 pages per minute in color

Security is a top concern for any business, so HP built the 9025 with safeguards like instant threat notifications, encryption, and optional PIN/badge release to protect sensitive documents and data. Administrators can easily configure security protocols and access controls through the printer's intuitive touchscreen interface.

Further simplifying workflow management is HP's Smart Tasks technology, which lets you create one-touch shortcuts on the display to automate multi-step processes. Program the 9025 to scan documents directly to email, shared folders, cloud apps like Dropbox and Google Drive, and more to reduce manual tasks and boost efficiency.

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Rounding out the value proposition of the OfficeJet Pro 9025 is cost-saving HP Instant Ink delivery. By subscribing to Instant Ink based on your monthly page volume needs, you'll save up to 50% on ink costs while enjoying the convenience of automatic fulfilment. Never run out of ink again or worry about overpaying per cartridge.

With its professional-grade output, robust security, workflow automation, and money-saving ink delivery, the OfficeJet Pro 9025 delivers on HP's reputation for excellence and innovation in printing solutions tailored specifically for businesses.

3 – Epson EcoTank ET-4760

Looking for an eco-friendly printer that can save you money on ink while delivering high-quality prints? The Epson EcoTank ET-4760 is an excellent option worth considering. As a cartridge-free supersized ink tank printer, the ET-4760 comes loaded with enough ink to last up to 2 years without needing replacements. This translates to an ultra-low cost per print that is hard to beat.

At the core of this printer's incredible efficiency is Epson's patented EcoTank system. Instead of relying on small cartridges that frequently run dry, the ET-4760 is filled with bottled ink, equivalent to about 88 individual cartridges. You get a printer and enough ink to last several inkjet printer lifetimes all in one box. No more constantly buying new cartridges or paying exorbitant ink costs.

Epson EcoTank ET-4760 Wireless Color All-in-One Cartridge-Free Supertank Printer with Scanner, Copier, Fax, ADF and Ethernet – White
  • Epson strongly recommends the use of Genuine Epson inks for a quality printing experience. Non Epson inks and inks not formulated for your specific printer may cause damage that is not covered by the Epson wnty.
  • Epson EcoTank is the Selling Supertank Printer
  • You can save up to 90 percent with replacement ink bottles vs. ink cartridges (1) — that’s about 1 cent per color ISO page vs. about 20 cents with cartridges (1)
  • You get up to 2 years of ink — in the box and with each replacement ink set (2); replacement set includes enough ink to print up to 7,500 pages black/6,000 color (3)
  • Less waste with Cartridge-Free Printing — one set of replacement bottles equivalent to about 80 individual cartridges (4); means fewer trips to the store

The ET-4760 puts this abundant ink supply to good use. Leveraging Epson's advanced PrecisionCore printhead technology, it can churn out an impressive 7,500 pages in black and 6,000 pages in colour from a single ink set. Text documents with minimal graphics can stretch the ink even further. And the quality does not suffer one bit – prints come out consistently sharp and vibrant. From everyday documents to photos, the ET-4760 excels.

Making things even more accessible is the ET-4760's compatibility with voice-activated assistants. You can handle hands-free printing needs with Amazon Alexa or Google Assistant integration. The printer offers versatile connectivity options like wireless networking, Ethernet, and USB.

When you consider the extreme ink efficiency, excellent print quality, low long-term cost of ownership, and convenient features, the Epson EcoTank ET-4760 stands out as an intelligent choice. It delivers where it counts – with an eco-friendly system that saves you money while letting your print freely. For home and small office users seeking an affordable workhorse printer, the ET-4760 is highly recommended.

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4 – Canon PIXMA TR8620 All-In-One Printer

The Canon PIXMA TR8620 wireless all-in-one printer is an excellent choice for home users looking for a versatile and compact printing solution. Despite its tiny footprint, measuring just 17 inches wide, it packs plenty of valuable features to meet a range of printing needs.

One of the standout features is the five individual ink systems, consisting of pigment black, dye black, cyan, magenta and yellow ink cartridges. This allows you to replace only the colour that runs out, reducing waste and ensuring cost-effectiveness in the long run. With the ability to print up to 1200 dpi, it produces prints with vivid colours and sharp detail.

For creative projects, the TR8620 supports printing on diverse media types beyond plain paper, including photo paper, iron-on transfers, envelopes and cardstock. You can explore your creativity by printing custom cards, invitations, stickers, layouts, etc. It also accommodates square and magnetic photo paper, so you can easily print Instagram-ready square photos or personalised fridge magnets.

Canon TR8620 All-in-One Printer for Home Office | Copier |Scanner| Fax |Auto Document Feeder | Photo and Document Printing | Airprint (R) and Android Printing, Black
  • Easy Setup for smartphone and computer so you can get to work faster
  • Intuitive control with an effortless user interface & 4.3″ LCD touchscreen
  • Fax, copy and scan multi-page documents fast and easy with the 20 Sheet Auto Document Feeder (ADF)
  • Print from your favorite mobile devices using the Canon PRINT app[7], Apple AirPrint(R)[8], and Mopria(R)[9]
  • Save time and money withAuto 2-Sided Printing,which can save up to 50% of your paper costs

The built-in SD card slot offers direct printing from your camera's memory card without using a computer. Insert the card, view and select photos on the printer's 2.5″ LCD screen and print. This enables quick and easy printing while you're on the go.

The auto-expandable output tray automatically extends outwards when printing or copying to prevent messy paper jams and organise your workspace. This ensures printed pages land neatly in the tray. For quieter operation, activate the convenient Quiet Mode to reduce noise levels.

With built-in wireless connectivity, you can print over WiFi from smartphones, tablets and computers. The printer supports various connection protocols, including AirPrint, Mopria and Canon Print app. Reliable and versatile, the Canon PIXMA TR8620 delivers excellent functionality in a compact form factor ideal for home use.

5 – Lexmark MB3442adw

The Lexmark MB3442adw monochrome laser printer is an excellent choice for offices and workgroups that primarily print black-and-white documents. Its robust print engine, designed for reliability and fast speeds, can keep up with the demands of high-volume printing environments.

A key highlight of the MB3442adw is its rapid print and scan speeds. It can print up to 42 pages per minute, making it easy to quickly churn through multi-page reports, contracts, and other documents. The scanner is equally quick at up to 50 images per minute, allowing you to digitise paper documents for archiving and sharing efficiently.

Long-life components are another standout feature that makes the MB3442adw well-suited for frequent, heavy-duty use. Its drum, fuser, and other internal parts are engineered to provide extended service life. This ensures consistent print quality over the printer's lifetime, reducing the need for replacements and minimising downtime.

Lexmark MB3442adw Multifunction Monochrome Laser Printer with Print, Copy, Fax, Scan and Wireless Capabilities with Full-Spectrum Printing and Printers up to 42 ppm (29S0350), Gray/White, Small
  • SMALL. Compact device fits almost anywhere (13. 3 x 16. 2 x 14. 4 inches / 339 x 411 x 366 mm).
  • EASY TO USE. Plug it in and go. Setup is fast and easy. Standard Wi-Fi makes it easy to print from mobile devices.
  • DURABLE. Steel frame and long-life imaging components mean it’s built to last.Scan Technology: CSI
  • SUSTAINABLE. Two-sided printing is standard, and built-in energy-saving modes help support ratings of EPEAT Silver and ENERGY STAR certified
  • INTERACTIVE. A 2. 8-inch color touch screen enables convenient interaction with essential system functions and task information.

Security is critical for business printing, and the MB3442adw delivers password-protected printing that keeps sensitive documents secure. Print jobs will only print once the device's keypad enters the correct PIN. The printer also supports secure HTTPS connectivity for transmitting data safely.

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With mobile printing capabilities, users can print from their mobile devices. The free Lexmark Mobile Print app lets you print from iOS and Android smartphones and tablets. The printer is compatible with popular cloud storage platforms like Google Drive, Dropbox, and Microsoft OneDrive.

Eco-conscious offices will appreciate that the MB3442adw is ENERGY STAR certified for meeting strict energy efficiency guidelines that reduce power consumption and environmental impact.

For workgroups that rely on black-and-white printing to keep their office productive, the high-performance, reliable, and secure Lexmark MB3442adw is an excellent monochrome laser printer designed to handle heavy workloads.

How to Choose the Best All-in-one Printer?

In conclusion, all-in-one printers offer various choices to cater to different needs and preferences. The Brother MFC-J995DW, HP OfficeJet Pro 9025, Epson EcoTank ET-4760, Canon PIXMA TR8620, and Lexmark MB3442adw are undoubtedly among the top contenders. The Brother MFC-J995DW shines with its INKvestment Tank system, the HP OfficeJet Pro 9025 impresses with its professional-quality prints, and the Epson EcoTank ET-4760 stands out with its cartridge-free system. The Canon PIXMA TR8620 offers creative printing options for home users, while the Lexmark MB3442adw excels in monochrome printing for office settings.

Before deciding, consider your specific printing needs, budget, and desired features. Whether you prioritise cost-efficient ink usage, high-quality colour prints, or speedy monochrome output, an all-in-one printer suits you perfectly. Happy printing!

Last update on 2024-05-19 / Affiliate links / Images from Amazon Product Advertising API

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Stuart Crawford

Stuart Crawford is an award-winning creative director and brand strategist with over 15 years of experience building memorable and influential brands. As Creative Director at Inkbot Design, a leading branding agency, Stuart oversees all creative projects and ensures each client receives a customised brand strategy and visual identity.

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