Last Updated: December 2025

1. Introduction

Inkbot Design (“we,” “us,” or “our”) respects your privacy and is committed to protecting your personal data. This privacy policy will inform you of how we handle your personal data when you visit our website (regardless of where you access it from) and explain your privacy rights and how the law protects you.

In Plain English: We are a design company, not a data broker. We value the trust you place in us when you send us an email or browse our portfolio. We promise to look after your data and never sell it to weird third parties.

2. The Data We Collect

We may collect, use, store, and transfer different kinds of personal data about you, which we have grouped together as follows:

  • Identity Data: Includes first name, last name, or username.
  • Contact Data: Includes email addresses and telephone numbers (if provided via a contact form).
  • Technical Data: This includes your internet protocol (IP) address, browser type and version, time zone setting, and operating system (collected automatically via Google Analytics).
  • Transaction Data: If you hire us, we keep records of payments and services provided (for tax and accounting purposes).

We do NOT collect:

  • Sensitive Data: We do not collect details about your race, ethnicity, religious beliefs, sexual orientation, or health information.

In Plain English: If you just browse the site, we only see fuzzy data like “Someone from London used Chrome to read our blog.” If you fill out our contact form, we obviously see your name and email so we can reply to you.

3. How We Use Your Data

We will only use your personal data when permitted by law. Most commonly, we will use your personal data in the following circumstances:

  1. Performance of a Contract: Where we need to perform the design services we are about to enter into or have entered into with you.
  2. Legitimate Interests: For our business interests (to run our website, keep it secure, and improve our services), provided your rights do not override those interests.
  3. Legal Compliance: Where we need to comply with a legal or regulatory obligation (e.g., keeping tax records).

In Plain English:

  • If you email us: We use your address to email you back.
  • If you hire us: We use your data to send invoices and deliver the project.
  • If you browse: We use the data to make sure the site isn't crashing.

4. Third-Party Sharing

We do not sell, trade, or otherwise transfer to outside parties your Personally Identifiable Information. However, we do trust a select few third-party service providers to help us run our business:

  • Google Analytics: To analyse website traffic (Anonymised).
  • Hosting Provider: To keep the website online.
  • Email Provider: To send and receive emails.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law.

In Plain English: We don't sell your email list to advertisers. Ever. We only share data with the tools we need to actually run the business (like Google for email or our web host).

5. International Transfers

As a modern digital business, some of our external third parties (like Google) are based outside the UK and the European Economic Area (EEA). Whenever we transfer your personal data out of the UK/EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

  • We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection.
  • Where we use certain service providers, we may use specific contracts approved by the UK/EU regulators (Standard Contractual Clauses).

In Plain English: The internet is global. Sometimes your data might sit on a server in the USA (because that's where Google is). We ensure the companies we use are big, reputable, and legally compliant.

6. Data Retention

How long will you retain my personal data? We will only retain your personal data for as long as necessary to fulfil the purposes for which it was collected, including to satisfy any legal, accounting, or reporting requirements.

  • Analytics Data: Retained for 12 months via Google Analytics.
  • Client Data: Tax laws require us to keep basic information about our customers (Contact, Identity, and Transaction Data) for 6 years after they cease being customers.

In Plain English: We don't hoard data. If you are just a website visitor, your data disappears quickly. If you are a client, we have to keep your invoices on file for 6 years because the tax man says so.

7. Your Legal Rights

Under data protection laws (GDPR / UK GDPR), you have rights in relation to your personal data, including the right to:

  • Request access to your personal data.
  • Request correction of your personal data.
  • Request erasure of your personal data (“The Right to be Forgotten”).
  • Object to the processing of your personal data.

If you wish to exercise any of the rights set out above, please contact us directly.

In Plain English: It is your data. If you want to know what we have on you, or you want us to delete your email from our system, just ask.

8. Third-Party Links

This website may include links to third-party websites, plug-ins, and applications (e.g., YouTube). Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy policies or practices.

9. Contact Details

If you have any questions about this privacy policy or our privacy practices, please contact us:

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